Barcode Recognition Software by Document Genetics

31st August 2011

Smart Scanning using MFPs - the simple way to scan and file paper documents.

Traditional scanning solutions involve:

• Complex scanning software
• Lots of implementation services and consultancy
• Expensive Scanners
• Lots of operator and end-user training

The Barcode Recognition Engine (BRE) enables any department in a business to easily scan documents into their document management archive (e.g. infoRouter, Shared Folders, MS Sharepoint etc) using existing MFPs (digital copiers) or low cost scanners.

• Fast to implement
• Low cost
• Use existing scanners or copiers
• No end-user training

Every document (or pack of documents) needs a barcode or header sheet.

The barcode does three things:

• Stores information about the document and where it needs to be filed
• Splits documents, if there are multiple documents in a batch
• It can act as a stamp, indicating when the document was processed

Some documents will already have a barcode e.g. A pick-list or delivery note.  If you are scanning packs of documents or files, you can use a header sheet in front of the first page.  For some documents you'll need to add a sticky label containing the barcode e.g. for purchase invoices or customer order forms.  This barcode can be stuck anywhere on the page - even upside down!

Simply scan your document or pack of documents on a standard MFP --- and forget.

BRE - automatically reads the barcode

BRE - decides what to do with the document based on the data in the barcode

The BRE enables you to:

• Write to a database
• Update an ERP system
• Archive to a DMS
• Publish to SharePoint
• Upload to a Web Portal
• Save to a Shared Folder
• Initiate a Workflow
• Auto-fax or Email

This is a simple way to create a barcode label.  The information in your barcode can be:

• Manually keyed into the Label Client
• Cut and pasted from other applications
• Captured from virtually any windows screen e.g. your finance or ERP system